Deposit Links

What are deposit links for?

Part of your station's content comes from outside: a journalist's segment, a DJ's mix, a producer's show, a volunteer's press review. Usually, these files arrive by email or WeTransfer, and someone on your team has to download them, rename them, and put them in the right place — every day, every week.

A deposit link eliminates that step. You create the link once, decide on the name the file will carry and its category, then send the address to the relevant person. They open the link — with no account or password — upload their MP3, and the file replaces the previous one in the same location: your shows, bins and playlists broadcast the new version without anyone having to do a thing.

Where to find it?

In the side menu, under "Production", select "Deposit Links". Direct address: /dashboard/liens-depot.

The page displays a table of your links — columns "Link", "Broadcast File", "Address to Share", "Deposits", "Last Deposit", "Status" — and, in the top right, the "New Link" button.

Creating a link

Click "New Link". The window asks for:

• "Link Name" (required) — to identify it in the table; this name is also shown to the person uploading. For example "Cinema Review — Julie" or "Saturday Night Mix";
• "Name the file will carry" (required) — the title under which the file will be broadcast, regardless of the name of the uploaded file. This is the core setting: your contributor can send chronique_v3_FINAL(2).mp3, and it will become Chronique cinema.mp3;
• "Segment Category" — the drop-down lists your existing categories; the + button next to it lets you create a new one, which will be added to your segments upon saving;
• "Station" — the account station to associate the deposit with;
• "Contributor" and "Their Email" — the person the link is intended for. The email is used to send them the link and to acknowledge receipt of their uploads;
• "Instructions shown at upload time" — what you want them to read before sending their file: deadline, maximum duration, whether background music is allowed;
• "Link active (uploads allowed)" — when unchecked, the link still exists but rejects uploads;
• "Notification address" — where to notify you. If left blank, your account email is used;
• "Internal notes" — a memo for yourself, never shown to the contributor.

Three things happen automatically and cannot be configured: each upload is normalised to the same audio level as your other productions, you are notified by email, and the contributor receives an acknowledgement of receipt.

Sharing the link

Once the link is saved, its address appears in the "Address to Share" column. You have two ways to send it:

• the copy button next to the address, to paste it into your own email, an SMS or a WhatsApp conversation;
• the envelope button at the end of the row, which sends the link by email from the platform. You choose the recipient (pre-filled with the contributor\'s email) and can add a personal note. The email contains the link, the expected file name, the maximum size and your instructions.

Below the link name, the table shows "link not yet sent" until you do so, then switches to "sent".

What the uploader sees

They open a simple page, with no login required. They can see the link name, the name under which their file will be broadcast, the category, the date of the last upload and your instructions if any. Then a "Click or drag your MP3 file here" area, the note "MP3 only" with the maximum file size, and two optional fields: "Your name" and "Your email" — the latter to receive confirmation.

After uploading, a "File received" screen confirms that the file is in place and that the station has been notified, with a "Upload a new version" button.

Only genuine MP3 files are accepted: a WAV file simply renamed to .mp3 will be rejected, with a clear message. This is intentional — an unreadable file discovered on air costs far more than a rejection at upload time.

Monitoring uploads

The "Status" column shows "Pending" until a file has been received, "Active" afterwards, and "Disabled" if you have closed the deposit. The "Deposits" column counts the uploads: click the number to open the history — "Date", "Uploaded by", "Original Name", "Duration", "Size" and "Status", including rejected uploads and the reason for rejection.

The buttons at the end of each row:

• listen — opens the last uploaded file, so you can check it before it goes on air;
• envelope — sends or resends the link by email;
• pencil — edits the link. Changing the file name also renames the existing production: your scheduling follows automatically;
• pause / play — suspends or reopens uploads;
• circular arrows — generates a new address. The old link stops working immediately: use this when a contributor leaves or if the link has been shared more widely than intended. Remember to send the new address;
• bin — deletes the link. The file already uploaded and its production remain in place; only the deposit is closed.

Frequently asked questions

The file has arrived but is not playing on air. The deposit places the file in a segment category; it still needs to be used in a show (Scheduling) or a playlist. Once that connection is made, it applies to all future uploads.

My contributor uploaded twice: are there two files? No. Each upload replaces the previous one in the same location — that is the whole point. The history keeps a record of uploads, but the station only knows one file, always the latest.

Can I recover an older version? No, the previous version is overwritten. If you need to archive, duplicate the production from your segments before the next upload.

Does the person need to install anything? No: a browser is all that is needed, including on a phone. No account, no password, no application.

Is the file\'s volume corrected? Yes, automatically. Every upload is normalised to the same level as your AI productions, to avoid volume discrepancies on air.

Does this use credits? No. AI credits are only used for content generation; uploads and their processing are included in your subscription.